Policies

Hickory Ballet and Performing Arts (HBPA) provides professional training in the art of Classical Ballet and offers classes in Broadway, Jazz, Modern, Tap, Lyrical, Pilates, Yoga and Musical Theatre. All of the performing arts require discipline, practice, and a high level of concentration. Students are divided into appropriate age groups and technique levels. Please take a moment to review our policies and procedures.

Class Policies for Parents and Guardians

Communication

In order to facilitate continuity of communication, please contact Artistic and Office staff only by phone (828)328-3794 ext. 313, or email: leanna@hickoryballetpa.com with any questions or concerns. We will respond in a timely manner, during office hours.  Office hours are 3:30pm-7:30 pm, Monday-Friday

Website/Facebook

Please check our website www.hickoryballetpa.com  for information re: schedules, faculty, upcoming events, auditions, Etc. Check facebook: Hickory Ballet Academy for studio closures, show info, fundraisers, etc. We also have a parent facebook page: Hickory Ballet and Performing Arts Parents for anyone needing HBPA parent help i.e: carpools, ticket exchange, volunteer jobs exchange, etc.

Attendance

In order to obtain the most effective training, it is important for students to attend all classes in a semester. Multiple absences make it difficult for your student to keep up with the syllabus. If your child will be absent from class, please email billing@hickoryballetpa.com or call HBPA at (828)328-3794 ext. 313.

Missed classes are not refunded or pro-rated. Make up classes can be attended in one level higher or lower than the student’s current level. Please email or call in advance to notify staff of the make-up class your student will be attending. Make up classes are not mandatory, but are an available option for motivated students.

Opening Studio Doors

We ask that you respect the instructors and students, and not open the classroom door while lessons are in session. Classes are closed to observation, except through the viewing window provided. Instructors will close and open the door at the beginning and ending of class time.

Parent Observation

We have a parent observation week at the end of the year in May. This is the only time parents may sit in on class. This is your opportunity to watch your child’s progress and skill, and we encourage you to so. The exception to this policy is for our youngest dancers, ages 3-5. If your child is shy, unsure, or has strong attachments, we will work together to build a bridge for a secure and tear free transition.

We are in a shared facility and ask that you help your student (and siblings) respect the classes that are in session as you walk through the halls. Please, no horseplay, shouting or yelling.

Disruptive Behavior

Disruptive behavior will not be tolerated. Students and parents will receive a verbal warning. If the behavior continues, a written warning will be given to the parent and placed in student’s file. If the behavior still continues, the student will be dismissed from class and not allowed back to class for 4 weeks. During that time, the student (and parents) can consider if HBPA is the right fit for his/her maturity level, interest level and creative interests.

Parent / Instructor Meetings

At the end of each year, your child will receive an annual evaluation form from his/her teachers. We want you to be aware of your child’s progress, attendance, strengths, etc. If you would like to meet with Artistic Staff during other times of the year to discuss any questions or concerns, please schedule an appointment through the office.

Drop Off/Pick Up

Students under the age of 8 years old must be escorted to class and picked up from class. We ask that you check in and out with the instructor. We ask that students not linger in the parking lot to socialize, unless there is a parent present. It is a busy area, and we want to keep our children and young people as safe as possible. Please note, the driveway is one way, and the flow of traffic needs to continue down towards the back of the building and up around the side for exiting. If you do not see your child in the waiting area, please circle around; do not wait in line.

Prepare young children for class by stopping at the restroom first. Children that need to use the bathroom will always be allowed to leave class, but we strive to keep class disruptions to a minimum.

Enrollment and Tuition Policies

A registration fee of $20 is paid twice a year, in August and January. Registration covers the cost of insurance for both the winter and spring ballets performed. A Costume fee of $20 will be assessed to ballet students for Nutcracker, and also for our spring ballet. Students wishing to perform in the year end showcase, in addition to the spring ballet, will need to pay an additional costume fee of $20. Students performing solos will need to purchase costumes, as desired, with instructor’s approval. Specific tights will be required for each production, and will be available for $10 through preorder for lower level students.(Tights are yours to keep after the performance.) Levels 4, 5, and 6 can purchase performance tights in our store.

 

Tuition is due the 1st of each month. You are welcome to pay your monthly tuition with cash, check, or via Jackrabbit until the 10th of each month.

On the 10th, we will automatically bill your credit card or bank account (whichever is on file in Jackrabbit) for any outstanding balance due, and your total charges will appear on your monthly credit card/bank account statement.

You can check your balance and account details at anytime in your Jackrabbit parent portal.

If you have questions about automatic billing, email us at billing@hickoryballetpa.com.

There is a 10% sibling discount for tuition. The discount does not apply to registration or costume fees.

All tuition, registration fees, costume fees, etc. will be billed and paid through Jackrabbit, a secure, online service, similar to Paypal. If you need assistance setting up your account, please contact Office staff. If your student’s tuition is 3 months overdue, their lessons will be interrupted and they will not be able to attend classes until the bill is paid in full.

Enrollment is for the entire duration of the school year, August-May. If your child needs to make a change of classes or switch for any reason, please notify the staff as soon as possible. If your student needs to drop early for any reason, there is a $50 drop fee.

Missed classes, for any reason, including but not limited to: illness, injury, vacation, studio closures for weather or holidays, are not refunded or pro-rated. Make up classes may be attended in one level higher or lower than the student’s current level. Please email or call in advance to notify staff of the make-up class your student will be attending. Make up classes are not mandatory, but are an available option for motivated students.

Students are allowed to attend one trial class, free of cost, in any new discipline to see if there is interest.

Public and School Performances

Currently, we offer three productions per year: our annual Nutcracker in December, our Spring Ballet in April/May and a year-end showcase. Costume fees are due at the beginning of each semester and are non-refundable. Sibling discount does not apply to costume fees. This allows us to provide quality costumes and dry cleaning at an affordable price for families. Costumes remain the property of HBPA.

We currently perform at The Old Post Office Playhouse, home of The Green Room Theatre. This is a wonderful opportunity to work in a beautiful facility, for which we pay nothing but the price of tickets for admission.

The Nutcracker includes school performances for community outreach, and dancers are excused from regular school classes in order to participate.

Rehearsal and Performance Guidelines

All parents must volunteer for a minimum of two jobs per each tech/performance week. These jobs include, but are not limited to: loading in costumes and sets, signing in students, bringing snacks, dressing room monitor,etc. Jobs are listed on Sign Up Genius and are on a first come, first served basis. Families may only sign up once in a specific job category. This allows for more balance of the workload.

Levels 4-6 must audition to be considered for the ballet. Students are allowed to miss 3 rehearsals and 2 classes, but cannot have any conflicts during tech week or performances.

Ballet 2 must attend a minimum of 1 ballet class per week, Ballet 3, a minimum of 2 ballet classes per week, Ballet 4, 3 classes per week, and 5/6 a minimum of 4 ballet classes a week. This ensures the student’s strength, stamina and technical ability matches the demands of the performance material.

It is not mandatory to perform in the ballets or year-end performance, and the student’s decision to perform or not, will be respected.

Medical

Please let us know if your child is taking any medication that could affect his/her performance in class or in productions.

If your child has had a fever, or vomited 24 hours prior to class, please keep them home for their best possible recovery and out of consideration for others.

We strive to enforce safety, but occasionally accidents happen. If your child becomes ill, or is injured during class, a parent/guardian will be called. Please return to the studio as soon as possible to pick up your child and seek any medical follow up you deem necessary. HBPA requests that you have proper health insurance for your child in case of an emergency or injury.

Class Policies For Students

Classroom Etiquette

Classical Ballet, and all components of the performing arts, is a discipline. It requires concentration and respect for yourself and others. HBPA expects the following from students:

  • Students are to be on time and in uniform.
  • Students are to sign in for class.
  • NO cell phone use is allowed in the studio at any time.
  • NO filming or photography is to be taken during class or rehearsal without permission.
  • NO talking, chewing gum or disrupting class at any time.
  • NO food or drink during class with the exception of water.
  • Please use the restroom before class.  If leaving class to use the restroom, students should ask permission and wait until the end of the exercise to return to class.
  • Students are to be mindful, respectful, and supportive of other student’s creative process, talent, ability and drive. Each student has unique gifts, and an individual path that he/she is following.
  • We ask that students not linger and socialize in the parking lot, without a parent present.
  • Students are to wear cover ups (i.e. sweatshirts, tee shirt, shorts, etc.) over dance attire when entering and exiting the building.

Tardiness

Students who are more than 15 minutes late to class will not be allowed to participate for that class. They are welcome to watch and take notes. Physical warm ups take place in the first 15 minutes of class, and if a student misses this time, he/she could get injured, as muscles are not properly prepared for the demand of dance. Tardiness is also disruptive to the flow of class, and disturbs the focus and attention of the other students.

Student Dress Code

It is important that students follow the dress code for class. It is part of the discipline and structure of classical training. Following the dress code gives the student a sense of responsibility, and helps to shift gears mentally, to the task at hand. Students not in dress code will not be allowed to participate class.

Girls:

  • Pre-Ballet: Pink leotard with no skirt attached, please. We wear tutus in class. Pink tights and pink leather or canvas ballet flat shoes. Hair must be pulled back, off of the face in a ponytail or bun. No jewelry, and only small hair accessories are allowed.
  • Ballet 1: Black leotard, pink tights and pink leather or canvas ballet flat shoes. Hair must be off the face in a ponytail or bun. No jewelry and only small hair accessories are allowed.
  • Ballet 2-3: Black leotard, pink tights and pink leather or canvas ballet flat shoes. Hair must be in a secure bun with hairpins and hairnet.
  • Ballet 4-6: Black leotard, pink tights and pink leather or canvas ballet flat shoes. Hair must be in a secure bun with hairpins and hairnet. No jewelry or accessories.
  • Pre-Pointe and Pointe: Black leotard, pink tights and teacher-approved pointe shoes. Black wrap skirt, optional. Hair must be in a secure bun with hairpins and hairnet. No accessories.
  • Friday Company Class and Rehearsal: Any solid color leotard, pink tights and any skirt.
  • Tap : Any color leotard, tan (or pink) tights, black bike shorts or jazz pants, optional. No large or bulky tops. Black tap shoes.
  • Modern: Ballet attire with optional black leggings. Bare feet. Hair in ponytail.
  • Musical Theatre: Any color leotard, tan (or pink) tights, black bike shorts or jazz pants, optional. No large or bulky tops. Black jazz shoes. Hair must be off the face in a ponytail or bun.
  • Broadway Repertory: Any color leotard, tan (or pink) tights, black bike shorts or jazz pants, optional. Rehearsal skirt when choreography calls for it. No large or bulky tops. Tan and/or black jazz shoes, tan character shoes. Hair must be off the face in ponytail or bun.

Boys:

  • All Ballet classes: White fitted tee shirt tucked in, black long tights or long black bike shorts, dance belt, black or white leather or canvas ballet flat shoes. White or black socks, suspenders optional.
  • Jazz/Musical Theatre/Broadway Rep: Any color fitted tee shirt, tucked in, long black bike shorts or black jazz pants, black socks, black jazz shoes.
  • Tap: Any color fitted tee shirt, long black bike shorts or black jazz pants, black socks, black tap shoes.

Please note:

  • Shoes must be sewn completely
  • Tights should be in good repair and free of excessive runs or holes
  • Tight fitting sweaters and leg warmers are permitted during barre work and warm up
  • No large jewelry
  • Hair accessories are fine, as long as they do not interfere with turning or jumping.

Adult students

  • Any comfortable exercise clothing that will allow for movement. Ballet, tap, or jazz shoes, as appropriate for class. Hair pulled off of the face.